Suppliers

Procurement Documents

General Provisions | Solicitation and Purchase Order Requirements | Other Contract Documents | Forms | Procurement Archive


Direct Payment Permits    

New York, Pennsylvania, Idaho


General Provisions

Document Date Use
Commercial General Provisions 1/2017 Used in fixed price orders for commercial terms or services.
Construction General Provisions 1/2017 Used in procurements of construction and building alterations.
Construction General Provisions - Design Build Supplement 7/2011 Used as a supplement to the Construction General Provisions for a design build type order
General Provisions for CPFF Orders (DOE) 6/2016 Used in DOE-funded cost-plus-fixed-fee procurements regardless of dollar value.
General Provisions for CPFF Orders (Navy) 1/2017 Used in Navy-funded cost-plus-fixed-fee procurements regardless of dollar value.
General Provisions for Fixed Price Orders (DOE) 6/2016 Used in DOE fixed price orders except for commercial items or commercial services.
General Provisions for Fixed Price Orders (Navy) 1/2017 Used in Navy fixed price orders except for commercial items or commercial services.
General Provisions for Universities 6/2016 Used as the general provisions of an order covering universities.
Lease/Rental General Provisions 6/2016 Used as the general provisions of an order covering the rental/lease of personal property (i.e. any rented/leased item other than land and buildings)
Services General Provisions 1/2017 Used in procurements of non-commercial service work in connection with on-site facilities and equipment.
Time and Material Supplement to Construction General Provisions 7/2011 Used as a supplement to the Construction General Provisions for a time and material type order.

Solicitation and Purchase Order Requirements

Document Date Use
Commercial Solicitation 10/2016 Requirements for submitting proposals in response to Request for Proposal from BMPC.
Commercial Purchase Order Requirements 2/2017 Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document Date Use
BMPC Gratuities Letter 4/2015 BMPC Policy on Gratuities, Gifts, and Favors.
KAPL Administrative Specification S-2 2/2009 Used in procurements to detail specific build to print requirements.
Laboratory Procurement Quality Assurance Requirements (LPQAR) 5/2017 Used in procurements to detail specific quality assurance contract clauses identified in the body of the purchase order.
S-12 Revision 25 PDF 3/2011

Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.

S-12 Revision 25 Exhibits 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 PDF 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 Exhibits 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 PDF 10/2012 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 Exhibits 10/2012 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.

Forms

Document Title Use
P-312 Application for Payment Used by BMPC suppliers to make applications for periodic payments. Usually accompanied by invoice and other supporting documentation.
73649 Approval Request/Repair Approval Request - (Word Format) Used by Seller to request Bettis approval of drawings, specifications, procedures, quality assurance documents, releases to manufacture, etc. Also used by Seller to describe a nonconforming condition and to request approval to repair the item.
P-313 Assignment of Credits and Refunds Used to obtain agreement from the Seller, prior to closeout of cost type procurements, to assign all rights, titles and interest to all refunds, rebates, credits due BMPC under the order and to assist BMPC in the collection thereof or claim thereon.
P-308 Certificate of Current Cost or Pricing Data Used as attachment to Form P-307 when latter is used with inquiry to request cost or pricing data.
P-328 Cost Control Review Report Used by cost-type supplier to submit monthly report of cost plus commitments, estimated amount required to complete procurement, and other cost control information.
DOE 5631.34 Data Report on Spouse/Cohabitant Used to help determine one's access authorization eligibility to classified data.
DavBacon Davis-Bacon Payroll Form Used for construction contractors to provide their payroll rates, per contract.
73854 Degradation of Specification Requirements - (Word Format) Used by Seller to request Bettis acceptance of a condition which does not conform to contract technical requirements. Also used internally at Bettis by Receiving Inspector to record defective condition of shipment. 
P-311 Final Release of Claims by Supplier Used to obtain release of claims from supplier prior to closeout of purchase actions, where appropriate.
74395 Incentive Price Revision-Firm Target (FPI) Used as the incentive price revision clause in DOE or Navy-funded FPI procurements.
DOE 5484.3 Individual Accident/Injury Report Submitted to Bettis Safety when a supplier has an accident or injury.
P-307 Instructions for Cost or Pricing Data Used in inquiries to request cost or pricing data. Instructs offeror to submit cost or pricing data. Also instructs offeror to certify cost or pricing data via Form P-308.
73844 Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs Used in procurements involving reactor plant application to provide Seller with instructions for preparing and submitting.

•  Request for Engineering Change - Form 73848

•  Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). 

•  Repair Approval Request and Approval Request - Form 73649. 

Form 74157 is the equivalent form for procurements not involving reactor plant application.

74157 Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs Used in procurements involving non-reactor plant applications to provide Seller with instructions for preparing and transmitting submittals. Form 73844 is the equivalent form for procurements involving reactor plant application.
73844-NRF Instructions for Seller's Preparation of Submittals Used in procurements to provide Seller with instructions for preparing and submitting.

•  Request for Engineering Change - Form 73848

•  Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). 

•  Repair Approval Request and Approval Request - Form 73649.

Do not submit electronically - submit as hard copy only

76080 Model Substance Abuse Program Used in on-site actions in excess of $25,000 when the supplier Substance Abuse Program must be applied.
Standard Form 25A Payment Bond Used as payment bond for site work bidders.
Standard Form 25 Performance Bond Used as performance bond for site work bidders.
P-301 Proposal Certifications Used with inquiries for procurements >$150K.

73848

Request for Engineering Change - (Word Format) Used by Seller to propose a change to a specification, standard, drawing, or other contract technical requirement for the purpose of improving the material or the method of its manufacture. Instructions for preparation and submittal are in Forms 73844, 74157, and 74379.
76137 Request for Progress Payments Used by suppliers to submit invoices for progress payments.
DOE 5631.18 Security Acknowledgement Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.20 Subcontractor BMPC/BPMI Visit Request (5631.20) Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
DOE 5631.29 Security Termination Statement Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
74343-NRF Seller QA Requirements for Quality Level 3 Orders Used in Quality Level 3 procurements to delineate QA administrative and technical requirements.
P-309 Small Business Subcontracting Plan Instructions Used in DOE-funded procurements to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $650,000 ($1,500,000 for construction).
73850-NRF Supplemental Quality Assurance Requirements for Purchase Orders with Invoked Contract Quality Requirements Used in procurements as supplement to appropriate Government quality assurance requirements to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.

Do not submit electronically - submit as hard copy only

73850 Supplemental Quality Assurance Requirements for Quality Levels 1 and 2 Purchase Actions Used in Quality Levels 1 and 2 procurements as supplement to appropriate Government quality assurance requirements to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.
P-302 Supplier Data Sheet - Representations Used to obtain socioeconomic certifications from new suppliers.
SPM Supplier Performance BPMI Supplier Performance Metric Form
P-315 Supplier Property Certification Data Used by Supplier and BMPC to close out all Government property on an order.
SuplrPro Supplier Proposal Used for offerors to synopsize their proposal to Bettis.
P-310 Supplier Self-Evaluation Questionnaire Checklist used by suppliers to conduct a property management system self-evaluation.
DOE 5484.4 Tabulation of Work-Hours and Vehicle Usage, and Property Valuation Submitted to Bettis Safety on a quarterly basis.
WklyStmt Weekly Statement Used for construction contractors to provide certification of compliance with Davis Bacon pay requirements