Suppliers

Procurement Documents

General Provisions | Solicitation and Purchase Order Requirements | Other Contract Documents | Forms | Procurement Archive


Direct Payment Permits    

New York, Pennsylvania, Idaho


General Provisions

Document Date Use
Commercial General Provisions 1/2017 Used in fixed price orders for commercial terms or services.
Construction General Provisions 1/2017 Used in construction and building alteration procurements.
Construction General Provisions - Design Build Supplement 7/2011 Used as a supplement to the Construction General Provisions for a design build type order.
General Provisions for CPFF Orders (DOE) 6/2016 Used in DOE funded cost-plus-fixed-fee procurements.
General Provisions for CPFF Orders (Navy) 1/2017 Used in Navy funded cost-plus-fixed-fee procurements.
General Provisions for Fixed Price Orders (DOE) 6/2016 Used in DOE fixed price orders (except for commercial items or commercial services).
General Provisions for Fixed Price Orders (Navy) 1/2017 Used in Navy funded fixed price orders (except for commercial items or commercial services).
General Provisions for Educational Institutions 6/2016 Used in university procurements.
Lease/Rental General Provisions 6/2016 Used in any rented/leased item other than land and buildings.
Services General Provisions 1/2017 Used in procurements of non-commercial service work in connection with on-site facilities and equipment.
Time and Material Supplement to Construction General Provisions 7/2011 Used as a supplement to the Construction General Provisions for a time and material type order.

Solicitation and Purchase Order Instructions

Document Date Use
Commercial Solicitation 07/2018 Requirements for submitting proposals in response to Request for Proposal from BMPC.
Commercial Purchase Order Instructions 07/2018 Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document Date Use
BMPC Gratuities Letter 04/2015 BMPC policy on gratuities, gifts, and favors.
KAPL Administrative Specification S-2 02/2009 Used to detail specific build to print requirements.
Laboratory Procurement Quality Assurance Requirements (LPQAR) 05/2017 Used to detail specific quality assurance contract clauses identified in the body of the purchase order.
P-319, Insurance 11/2012 Provides insurance requirements as called out in the purchase order.
P-321, Government Property Supplement 02/2015 Supplemental guidance on Government property requirements contained in the General Provisions.
P-402, Sustainable Acquisition Program (SAP) Specification 4.0 08/2017 Used to identify the requirements of the SAP Program and the reporting necessary under this program
P-411, Instructions for Supplier Preparation of Submittals for Reactor Plant and Propulsion Plant Procurements 04/2018 Instructions for Suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on reactor plant and propulsion plant procurements.
P-412, Instructions for Supplier Preparation of Submittals for Engineering and Scientific Procurements 04/2018 Instructions for Suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on engineering and scientific procurements.
P-413, Instructions for Supplier Preparation of Submittals for Laboratory Infrastructure Procurements 04/2018 Instructions for Suppliers to complete submittal forms (AR, RFI, REC) on laboratory infrastructure procurements.
S-12 Revision 25 PDF 03/2011

Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.

S-12 Revision 25 Exhibits 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 PDF 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 Exhibits 10/2011 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 PDF 10/2012 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 Exhibits 10/2012 Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.

Forms

Document Title Use
P-312 Application for Payment Used to make applications for payments, usually accompanied by invoice and other supporting documentation.
P-335 Approval Request (AR) Used to submit technical contract documents (e.g., drawings, specifications, procedures, inspection plans, manufacturing schedules) as specified in the purchase order.
73649 Approval Request/Repair Approval Request Used to request Bettis approval of drawings, specifications, procedures, quality assurance documents, releases to manufacture, etc. Also used by supplier to describe a nonconforming condition and to request approval to repair the item.
P-313 Assignment of Credits and Refunds Used in closeout of cost type procurements to obtain agreement to assign all rights, titles and interest to all refunds, rebates, credits due BMPC under the order and to assist BMPC in the collection thereof or claim thereon.
P-334 Authorized Reseller Certification Required for solicitations for networking equipment and other IT equipment as necessary.
P-308 Certificate of Current Cost or Pricing Data Used as attachment to P-307 to provide cost or pricing data.
P-317 Certification of Royalty Payments Used to certify if Royalty Payments are or are not being made in connection with the performance of the purchase order.
P-324 Change of Name Agreement Used to officially notify BMPC of a name change.
P-328 Cost Control Review Report Used to submit monthly report of cost commitments, estimated amount required to complete procurement, and other cost control information.
DOE 5631.34 Data Report on Spouse/Cohabitant Used to help determine one's access authorization eligibility to classified data.
DavBacon Davis-Bacon Payroll Form Used by construction subcontractors to provide their payroll rates.
P-339 Degradation of Specification Requirements (DSR) Used to describe a non-conforming condition and to request acceptance of an item which does not conform to contract technical requirements.
73854 Degradation of Specification Requirements Used to request acceptance of a condition which does not conform to contract technical requirements.
P-311 Final Release of Claims by Supplier Used to obtain release of claims from supplier prior to closeout of purchase orders.
74395 Incentive Price Revision-Firm Target (FPI) Used as the incentive price revision clause in DOE or Navy-funded FPI procurements.
DOE 5484.3 Individual Accident/Injury Report Used to report an accident or injury.
P-307 Instructions for Cost or Pricing Data Used in inquiries to request cost or pricing data. Instructs offeror to submit cost or pricing data. Also instructs offeror to certify cost or pricing data via P-308.
73844 Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs Used in procurements involving reactor plant application to provide Seller with instructions for preparing and submitting.

•  Request for Engineering Change - Form 73848

•  Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). 

•  Repair Approval Request and Approval Request - Form 73649. 

Form 74157 is the equivalent form for procurements not involving reactor plant application.

74157 Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs Used in procurements involving non-reactor plant applications to provide supplier with instructions for preparing and transmitting submittals. Form 73844 is the equivalent form for procurements involving reactor plant application.
73844-NRF Instructions for Seller's Preparation of Submittals Used in procurements to provide Seller with instructions for preparing and submitting.

•  Request for Engineering Change - Form 73848

•  Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). 

•  Repair Approval Request and Approval Request - Form 73649.

Do not submit electronically - submit as hard copy only

P-340 Insurance Release Used to release BMPC from liability when BMPC waives the required insurance coverage.
P-311-I Interim Release of Claims by Supplier Used to obtain an interim release of claims from supplier, where appropriate.
P-316 Patent Clearance Approval Request Used to certify if patents are or are not being made in connection with the performance of the purchase order.
Standard Form 25A Payment Bond Used as payment bond for site work bidders.
Standard Form 25 Performance Bond Used as performance bond for site work bidders.
P-301 Proposal Certifications Used with inquiries for procurements >$150K.
P-338 Repair Approval Request (RAR) Used to describe a non-conforming condition and request approval to repair the item to be in full comformance to contract technical requirements using a proposed repair that is of a different kind or is more extensive than is allowed by contract technical requirements.
P-337 Request for Engineering Change (REC) Used to transmit a recommended change to contract technical requirements for the purpose of correcting a conflict or an error in the requirements or improving the equipment or methods of its manufacture.
73848
Request for Engineering Change Used to propose a change to a specification, standard, drawing, or other contract technical requirement for the purpose of improving the material or the method of its manufacture. Instructions for preparation and submittal are in Forms 73844, 74157, and 74379.
P-336 Request for Information (RFI) Used to request a contract clarification or editorial change.
76137 Request for Progress Payments Used to submit invoices for progress payments.
DOE 5631.18 Security Acknowledgement Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.29 Security Termination Statement Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
74343-NRF Seller QA Requirements for Quality Level 3 Orders Used in Quality Level 3 procurements to delineate QA administrative and technical requirements.
P-333 Service Contract Labor Standards Compliance Certification Used to certify that wages have been paid in compliance with the Service Contract Labor Standards.
P-309 Small Business Subcontracting Plan Instructions Used in DOE-funded procurements to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $700,000 ($1,500,000 for construction).
DOE 5631.20 Subcontractor BMPC/BPMI Visit Request (5631.20) Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
P-331 Subcontractor Daily Timesheet Used to log hours worked on-site by subcontractors.
73850-NRF Supplemental Quality Assurance Requirements for Purchase Orders with Invoked Contract Quality Requirements Used to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.

Do not submit electronically - submit as hard copy only.

73850 Supplemental Quality Assurance Requirements for Quality Levels 1 and 2 Purchase Actions Used to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.
P-305 Supplier Certification of Exemption from Service Contract Labor Standards Used to certify exemption from the Service Contract Labor Standards.
P-302 Supplier Data Sheet - Representations Used to obtain socioeconomic certifications from new suppliers.
P-315 Supplier Property Certification Data Used to close out Government property on an order.
SuplrPro Supplier Proposal Used to synopsize a proposal.
DOE 5484.4 Tabulation of Work-Hours and Vehicle Usage, and Property Valuation Submitted to Safety on a quarterly basis.
WklyStmt Weekly Statement Used to provide certification of compliance with Davis Bacon pay requirements.