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General Provisions | Solicitation and Purchase Order Requirements | Other Contract Documents | Forms | Procurement Archive

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General Provisions

Document	Date	Use
P-200, Commercial General Provisions	10/2018	Used in fixed price orders for commercial terms or services.
P-210, General Provisions for Fixed Price Orders (DOE)	10/2018	Used in DOE fixed price orders (except for commercial items or commercial services).
P-220, General Provisions for Fixed Price Orders (Navy)	10/2018	Used in Navy funded fixed price orders (except for commercial items or commercial services).
P-230, Services General Provisions	10/2018	Used in procurements of non-commercial service work in connection with on-site facilities and equipment.
P-240, General Provisions for CPFF Orders (DOE)	10/2018	Used in DOE funded cost-plus-fixed-fee procurements.
P-250, General Provisions for CPFF Orders (Navy)	10/2018	Used in Navy funded cost-plus-fixed-fee procurements.
P-260, General Provisions for Educational Institutions	10/2018	Used in university procurements.
P-270, Construction General Provisions	10/2018	Used in construction and building alteration procurements.
Construction General Provisions - Design Build Supplement	7/2011	Used as a supplement to the Construction General Provisions for a design build type order.
Time and Material Supplement to Construction General Provisions	7/2011	Used as a supplement to the Construction General Provisions for a time and material type order.
P-280, Lease/Rental General Provisions	10/2018	Used in any rented/leased item other than land and buildings.

Solicitation and Purchase Order Instructions

Document	Date	Use
Commercial Solicitation	10/2018	Requirements for submitting offers in response to solicitations.
Commercial Purchase Order Instructions	05/2019	Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document	Date	Use
Gratuities Letter	04/2015	Policy on gratuities, gifts, and favors.
Laboratory Procurement Quality Assurance Requirements (LPQAR)	10/2018	Used to detail specific quality assurance contract clauses identified in the purchase order.
P-319, Insurance	10/2018	Provides insurance requirements as called out in the purchase order.
P-321, Government Property Supplement	10/2018	Supplemental guidance on Government property requirements contained in the General Provisions.
P-402, Sustainable Acquisition Program (SAP) Specification 4.0	08/2017	Used to identify the requirements of the SAP Program and the reporting necessary under this program
P-411, Instructions for Supplier Preparation of Submittals for Reactor Plant and Propulsion Plant Procurements	10/2018	Instructions for Suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on reactor plant and propulsion plant procurements.
P-412, Instructions for Supplier Preparation of Submittals for Engineering and Scientific Procurements	10/2018	Instructions for Suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on engineering and scientific procurements.
P-413, Instructions for Supplier Preparation of Submittals for Laboratory Infrastructure Procurements	10/2018	Instructions for Suppliers to complete submittal forms (AR, RFI, REC) on laboratory infrastructure procurements.
S-12 Revision 28 PDF - Contact your Contracts Professional for a copy	09/2014	Used in procurement actions where a Supplier will by performing on-site work at the Knolls and Kesselring Sites.
S-12 Revision 27 PDF	10/2012	Used in procurement actions where a Supplier will by performing on-site work at the Knolls and Kesselring Sites.
S-12 Revision 27 Exhibits	10/2012	Used in procurement actions where a Supplier will by performing on-site work at the Knolls and Kesselring Sites.

Forms

Document	Title	Use
P-312	Application for Payment	Used to make applications for payments, usually accompanied by invoice and other supporting documentation.
P-335	Approval Request (AR)	Used to submit technical contract documents (e.g., drawings, specifications, procedures, inspection plans, manufacturing schedules) as specified in the purchase order.
73649	Approval Request/Repair Approval Request	Used to request Bettis approval of drawings, specifications, procedures, quality assurance documents, releases to manufacture, etc. Also used by supplier to describe a nonconforming condition and to request approval to repair the item.
P-313	Assignment of Credits and Refunds	Used in closeout of cost type procurements to obtain agreement to assign all rights, titles and interest to all refunds, rebates, credits due under the order and to assist FMP in the collection thereof or claim thereon.
P-334	Authorized Reseller Certification	Required for solicitations for networking equipment and other IT equipment as necessary.
P-308	Certificate of Current Cost or Pricing Data	Used as attachment to P-307 to provide cost or pricing data.
P-317	Certification of Royalty Payments	Used to certify if Royalty Payments are or are not being made in connection with the performance of the purchase order.
P-324	Change of Name Agreement	Used to officially notify FMP of a name change.
P-328	Cost Control Review Report	Used to submit monthly report of cost commitments, estimated amount required to complete procurement, and other cost control information.
DOE 5631.34	Data Report on Spouse/Cohabitant	Used to help determine one's access authorization eligibility to classified data.
DavBacon	Davis-Bacon Payroll Form	Used by construction subcontractors to provide their payroll rates.
P-339	Degradation of Specification Requirements (DSR)	Used to describe a non-conforming condition and to request acceptance of an item which does not conform to contract technical requirements.
73854	Degradation of Specification Requirements	Used to request acceptance of a condition which does not conform to contract technical requirements.
P-311	Final Release of Claims by Supplier	Used to obtain release of claims from supplier prior to closeout of purchase orders.
74395	Incentive Price Revision-Firm Target (FPI)	Used as the incentive price revision clause in DOE or Navy-funded FPI procurements.
DOE 5484.3	Individual Accident/Injury Report	Used to report an accident or injury.
P-307	Instructions for Cost or Pricing Data	Used in inquiries to request cost or pricing data. Instructs offeror to submit cost or pricing data. Also instructs offeror to certify cost or pricing data via P-308.
73844	Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs	Used in procurements involving reactor plant application to provide Seller with instructions for preparing and submitting forms. Form 74157 is the equivalent form for procurements not involving reactor plant application.
74157	Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs	Used in procurements involving non-reactor plant applications to provide supplier with instructions for preparing and transmitting submittals. Form 73844 is the equivalent form for procurements involving reactor plant application.
73844-NRF	Instructions for Seller's Preparation of Submittals	Used in procurements to provide Seller with instructions for preparing and submitting forms. Do not submit electronically - submit as hard copy only
P-340	Insurance Release	Used to release FMP from liability when the required insurance coverage is waived.
P-311-I	Interim Release of Claims by Supplier	Used to obtain an interim release of claims from supplier, where appropriate.
P-316	Patent Clearance Approval Request	Used to certify if patents are or are not being made in connection with the performance of the purchase order.
Standard Form 25A	Payment Bond	Used as payment bond for site work bidders.
Standard Form 25	Performance Bond	Used as performance bond for site work bidders.
P-301	Proposal Certifications	Used with inquiries for procurements >$150K.
P-338	Repair Approval Request (RAR)	Used to describe a non-conforming condition and request approval to repair the item to be in full comformance to contract technical requirements using a proposed repair that is of a different kind or is more extensive than is allowed by contract technical requirements.
P-337	Request for Engineering Change (REC)	Used to transmit a recommended change to contract technical requirements for the purpose of correcting a conflict or an error in the requirements or improving the equipment or methods of its manufacture.
73848	Request for Engineering Change	Used to propose a change to a specification, standard, drawing, or other contract technical requirement for the purpose of improving the material or the method of its manufacture. Instructions for preparation and submittal are in Forms 73844, 74157, and 74379.
P-336	Request for Information (RFI)	Used to request a contract clarification or editorial change.
76137	Request for Progress Payments	Used to submit invoices for progress payments.
DOE 5631.18	Security Acknowledgement	Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.29	Security Termination Statement	Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
74343-NRF	Seller QA Requirements for Quality Level 3 Orders	Used in Quality Level 3 procurements to delineate QA administrative and technical requirements.
P-333	Service Contract Labor Standards Compliance Certification	Used to certify that wages have been paid in compliance with the Service Contract Labor Standards.
P-309	Small Business Subcontracting Plan Instructions	Used in DOE-funded procurements to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $700,000 ($1,500,000 for construction).
DOE 5631.20	Subcontractor Visit Request (5631.20)	Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
P-331	Subcontractor Daily Timesheet	Used to log hours worked on-site by subcontractors.
73850-NRF	Supplemental Quality Assurance Requirements for Purchase Orders with Invoked Contract Quality Requirements	Used to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250. Do not submit electronically - submit as hard copy only.
73850	Supplemental Quality Assurance Requirements for Quality Levels 1 and 2 Purchase Actions	Used to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.
P-305	Supplier Certification of Exemption from Service Contract Labor Standards	Used to certify exemption from the Service Contract Labor Standards.
P-302	Supplier Data Sheet - Representations	Used to obtain socioeconomic certifications from new suppliers.
P-315	Supplier Property Certification Data	Used to close out Government property on an order.
SuplrPro	Supplier Proposal	Used to synopsize a proposal.
DOE 5484.4	Tabulation of Work-Hours and Vehicle Usage, and Property Valuation	Submitted to Safety on a quarterly basis.
WklyStmt	Weekly Statement	Used to provide certification of compliance with Davis Bacon pay requirements.