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General Provisions | Solicitation and Purchase Order Requirements | Other Contract Documents | Forms | Procurement Archive

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General Provisions

Document	Date	Use
Commercial General Provisions	1/2017	Used in fixed price orders for commercial terms or services.
Construction General Provisions	1/2017	Used in procurements of construction and building alterations.
Construction General Provisions - Design Build Supplement	7/2011	Used as a supplement to the Construction General Provisions for a design build type order
General Provisions for CPFF Orders (DOE)	6/2016	Used in DOE-funded cost-plus-fixed-fee procurements regardless of dollar value.
General Provisions for CPFF Orders (Navy)	1/2017	Used in Navy-funded cost-plus-fixed-fee procurements regardless of dollar value.
General Provisions for Fixed Price Orders (DOE)	6/2016	Used in DOE fixed price orders except for commercial items or commercial services.
General Provisions for Fixed Price Orders (Navy)	1/2017	Used in Navy fixed price orders except for commercial items or commercial services.
General Provisions for Universities	6/2016	Used as the general provisions of an order covering universities.
Lease/Rental General Provisions	6/2016	Used as the general provisions of an order covering the rental/lease of personal property (i.e. any rented/leased item other than land and buildings)
Services General Provisions	1/2017	Used in procurements of non-commercial service work in connection with on-site facilities and equipment.
Time and Material Supplement to Construction General Provisions	7/2011	Used as a supplement to the Construction General Provisions for a time and material type order.

Solicitation and Purchase Order Instructions

Document	Date	Use
Commercial Solicitation	07/2018	Requirements for submitting proposals in response to Request for Proposal from BMPC.
Commercial Purchase Order Instructions	07/2018	Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document	Date	Use
BMPC Gratuities Letter	4/2015	BMPC Policy on Gratuities, Gifts, and Favors.
KAPL Administrative Specification S-2	2/2009	Used in procurements to detail specific build to print requirements.
Laboratory Procurement Quality Assurance Requirements (LPQAR)	5/2017	Used in procurements to detail specific quality assurance contract clauses identified in the body of the purchase order.
P-319 - Insurance	11/2012	Provides insurance requirements as called out in the purchase order.
P-321 - Government Property Supplement	02/2015	Supplemental guidance on Government property requirements contained in the General Provisions.
P-402 - Sustainable Acquisition Program (SAP) Specification 4.0	08/2017	Used to identify the requirements of the SAP Program and the reporting necessary under this program
S-12 Revision 25 PDF	3/2011	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 25 Exhibits	10/2011	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 PDF	10/2011	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 26 Exhibits	10/2011	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 PDF	10/2012	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.
S-12 Revision 27 Exhibits	10/2012	Used in procurement actions where a Seller will by performing on-site work at the KAPL Sites.

Forms

Document	Title	Use
P-312	Application for Payment	Used by BMPC suppliers to make applications for periodic payments. Usually accompanied by invoice and other supporting documentation.
73649	Approval Request/Repair Approval Request - (Word Format)	Used by Seller to request Bettis approval of drawings, specifications, procedures, quality assurance documents, releases to manufacture, etc. Also used by Seller to describe a nonconforming condition and to request approval to repair the item.
P-313	Assignment of Credits and Refunds	Used to obtain agreement from the Seller, prior to closeout of cost type procurements, to assign all rights, titles and interest to all refunds, rebates, credits due BMPC under the order and to assist BMPC in the collection thereof or claim thereon.
P-334	Authorized Reseller Certification	Required for solicitations for networking equipment and other IT equipment as necessary.
P-308	Certificate of Current Cost or Pricing Data	Used as attachment to Form P-307 when latter is used with inquiry to request cost or pricing data.
P-317	Certification of Royalty Payments	Used by supplier to certify if Royalty Payments are or are not being made in connection with the performance of the purchase order.
P-324	Change of Name Agreement	Used by suppliers to officially notify BMPC of a name change
P-328	Cost Control Review Report	Used by cost-type supplier to submit monthly report of cost plus commitments, estimated amount required to complete procurement, and other cost control information.
DOE 5631.34	Data Report on Spouse/Cohabitant	Used to help determine one's access authorization eligibility to classified data.
DavBacon	Davis-Bacon Payroll Form	Used for construction contractors to provide their payroll rates, per contract.
73854	Degradation of Specification Requirements - (Word Format)	Used by Seller to request Bettis acceptance of a condition which does not conform to contract technical requirements. Also used internally at Bettis by Receiving Inspector to record defective condition of shipment.
P-311	Final Release of Claims by Supplier	Used to obtain release of claims from supplier prior to closeout of purchase actions, where appropriate.
74395	Incentive Price Revision-Firm Target (FPI)	Used as the incentive price revision clause in DOE or Navy-funded FPI procurements.
DOE 5484.3	Individual Accident/Injury Report	Submitted to Bettis Safety when a supplier has an accident or injury.
P-307	Instructions for Cost or Pricing Data	Used in inquiries to request cost or pricing data. Instructs offeror to submit cost or pricing data. Also instructs offeror to certify cost or pricing data via Form P-308.
73844	Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs	Used in procurements involving reactor plant application to provide Seller with instructions for preparing and submitting. • Request for Engineering Change - Form 73848 • Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). • Repair Approval Request and Approval Request - Form 73649. Form 74157 is the equivalent form for procurements not involving reactor plant application.
74157	Instructions for Seller's Preparation and Submittal of RECs, DSRs, RARs and ARs	Used in procurements involving non-reactor plant applications to provide Seller with instructions for preparing and transmitting submittals. Form 73844 is the equivalent form for procurements involving reactor plant application.
73844-NRF	Instructions for Seller's Preparation of Submittals	Used in procurements to provide Seller with instructions for preparing and submitting. • Request for Engineering Change - Form 73848 • Request for Approval of Degradation of Specification Requirements - Forms 73854 and 73786 (Continuation Sheet). • Repair Approval Request and Approval Request - Form 73649. Do not submit electronically - submit as hard copy only
P-340	Insurance Release	Used by a Supplier to release BMPC from liability when BMPC waives the required insurance coverage.
P-311-I	Interim Release of Claims by Supplier	Used to obtain an interim release of claims from supplier, where appropriate.
P-316	Patent Clearance Approval Request	Used by supplier to certify if Patents are or are not being made in connection with the performance of the purchase order.
Standard Form 25A	Payment Bond	Used as payment bond for site work bidders.
Standard Form 25	Performance Bond	Used as performance bond for site work bidders.
P-301	Proposal Certifications	Used with inquiries for procurements >$150K.
73848	Request for Engineering Change - (Word Format)	Used by Seller to propose a change to a specification, standard, drawing, or other contract technical requirement for the purpose of improving the material or the method of its manufacture. Instructions for preparation and submittal are in Forms 73844, 74157, and 74379.
76137	Request for Progress Payments	Used by suppliers to submit invoices for progress payments.
DOE 5631.18	Security Acknowledgement	Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.29	Security Termination Statement	Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
74343-NRF	Seller QA Requirements for Quality Level 3 Orders	Used in Quality Level 3 procurements to delineate QA administrative and technical requirements.
P-333	Service Contract Labor Standards Compliance Certification	Used by supplier to certify that wages have been paid in compliance with the Service Contract Labor Standards
P-309	Small Business Subcontracting Plan Instructions	Used in DOE-funded procurements to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $650,000 ($1,500,000 for construction).
DOE 5631.20	Subcontractor BMPC/BPMI Visit Request (5631.20)	Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
P-331	Subcontractor Daily Timesheet	Used to log hours worked on-site by subcontractors.
73850-NRF	Supplemental Quality Assurance Requirements for Purchase Orders with Invoked Contract Quality Requirements	Used in procurements as supplement to appropriate Government quality assurance requirements to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250. Do not submit electronically - submit as hard copy only
73850	Supplemental Quality Assurance Requirements for Quality Levels 1 and 2 Purchase Actions	Used in Quality Levels 1 and 2 procurements as supplement to appropriate Government quality assurance requirements to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.
P-305	Supplier Certification of Exemption from Service Contract Labor Standards	Used by offeror to certify exemption from the Service Contract Labor Standards
P-302	Supplier Data Sheet - Representations	Used to obtain socioeconomic certifications from new suppliers.
SPM	Supplier Performance	BPMI Supplier Performance Metric Form
P-315	Supplier Property Certification Data	Used by Supplier and BMPC to close out all Government property on an order.
SuplrPro	Supplier Proposal	Used for offerors to synopsize their proposal to Bettis.
P-310	Supplier Self-Evaluation Questionnaire	Checklist used by suppliers to conduct a property management system self-evaluation.
DOE 5484.4	Tabulation of Work-Hours and Vehicle Usage, and Property Valuation	Submitted to Bettis Safety on a quarterly basis.
WklyStmt	Weekly Statement	Used for construction contractors to provide certification of compliance with Davis Bacon pay requirements