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General Provisions | Solicitation and Purchase Order Requirements | Other Contract Documents | Forms | Procurement Archive


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General Provisions

Document Date Use
Commercial General Provisions 10/2019 Used for fixed price orders for commercial items or services.
Services General Provisions 10/2019 Used for on and off site non-commercial services.
DOE General Provisions 10/2019 Used for other fixed price and cost DOE funded procurements.
Navy General Provisions 10/2019 Used for fixed price and cost Navy funded procurements.
Educational Institution General Provisions 10/2019 Used for procurements with universities.
Construction General Provisions 10/2019 Used for construction and building alteration procurements.
Construction Design Build Supplement 10/2019 Supplement for design build construction orders.
Construction Time & Material Supplement 10/2019 Supplement for time and material construction orders.
Lease/Rental General Provisions 10/2019 Used for any rental or lease other than land and buildings.

Solicitation and Purchase Order Instructions

Document Date Use
Commercial Solicitation 10/2019 Requirements for submitting offers in response to solicitations.
Commercial Purchase Order Instructions 10/2019 Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document Date Use
Gratuities Letter 04/2015 Policy on gratuities, gifts, and favors.
Laboratory Procurement Quality Assurance Requirements (LPQAR) 10/2018 Used to detail specific quality assurance contract clauses identified in the purchase order.
P-319, Insurance 10/2018 Provides insurance requirements invoked in the purchase order.
P-321, Government Property Supplement 09/2019 Supplemental guidance on Government property requirements contained in the General Provisions.
P-402, Sustainable Acquisition Program (SAP) Specification 4.0 08/2017 Used to identify the requirements of the SAP Program and the reporting necessary under this program
P-411, Instructions for Supplier Preparation of Submittals for Reactor Plant and Propulsion Plant Procurements 10/2018 Instructions for suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on reactor plant and propulsion plant procurements.
P-412, Instructions for Supplier Preparation of Submittals for Engineering and Scientific Procurements 10/2018 Instructions for suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on engineering and scientific procurements.
P-413, Instructions for Supplier Preparation of Submittals for Laboratory Infrastructure Procurements 10/2018 Instructions for suppliers to complete submittal forms (AR, RFI, REC) on laboratory infrastructure procurements.
S-12 Revision 28 PDF - Contact your Contracts Professional for a copy 09/2014 Used in procurement actions where a supplier will by performing on-site work at the Knolls and Kesselring Sites.

S-12 Revision 27 PDF  I  S-12 Revision 27 Exhibits

10/2012 Used in procurement actions where a supplier will by performing on-site work at the Knolls and Kesselring Sites.

Forms

Document Title Use
P-312 Application for Payment Used to make applications for payments, usually accompanied by invoice and other supporting documentation.
P-335 Approval Request (AR) Used to submit technical contract documents (e.g., drawings, specifications, procedures, inspection plans, manufacturing schedules) as specified in the purchase order.
P-313 Assignment of Credits and Refunds Used in closeout of cost type procurements to obtain agreement to assign all rights, titles and interest to all refunds, rebates, credits due under the order.
P-334 Authorized Reseller Certification Required for solicitations for networking equipment and other IT equipment as necessary.
P-308 Certificate of Current Cost or Pricing Data Used as attachment to P-307 to provide cost or pricing data.
P-317 Certification of Royalty Payments Used to certify if Royalty Payments are or are not being made in connection with the performance of the purchase order.
P-324 Change of Name Agreement Used to officially notify FMP of a name change.
P-328 Cost Control Review Report Used to submit monthly report of cost commitments, estimated amount required to complete procurement, and other cost control information.
DOE 5631.34 Data Report on Spouse/Cohabitant Used to help determine one's access authorization eligibility to classified data.
DavBacon Davis-Bacon Payroll Form Used by construction subcontractors to provide their payroll rates.
P-339 Degradation of Specification Requirements (DSR) Used to describe a non-conforming condition and to request acceptance of an item which does not conform to contract technical requirements.
P-325 Executive Compensation of First-Tier Subcontractor Certification Used to certify compliance with Federal Funding Accountability and Transparency Act (FFATA) for orders over $30K.
P-311 Final Release of Claims by Supplier Used to obtain release of claims from supplier prior to closeout of purchase orders.
DOE 5484.3 Individual Accident/Injury Report Used to report an accident or injury.
P-307 Instructions for Cost or Pricing Data Instructions regarding submittal of cost or pricing data and using the P-308 to certify cost or pricing data.
73844-NRF Instructions for Seller's Preparation of Submittals Used in procurements to provide Seller with instructions for preparing and submitting forms.  Submit as hard copy only, not electronically.
P-340 Insurance Release Used to release FMP from liability when the required insurance coverage is waived.
P-311-I Interim Release of Claims by Supplier Used to obtain an interim release of claims from supplier, where appropriate.
P-316 Patent Clearance Approval Request Used to certify if patents are or are not being made in connection with the performance of the purchase order.
Standard Form 25A Payment Bond Used as payment bond for site work bidders.
Standard Form 25 Performance Bond Used as performance bond for site work bidders.
P-301 Proposal Certifications Required for offers >$150K.
P-338 Repair Approval Request (RAR) Used to describe a non-conforming condition and request approval to repair the item to be in full comformance to contract technical requirements using a proposed repair that is of a different kind or is more extensive than is allowed by contract technical requirements.
P-337 Request for Engineering Change (REC) Used to transmit a recommended change to contract technical requirements for the purpose of correcting a conflict or an error in the requirements or improving the equipment or methods of its manufacture.
P-336 Request for Information (RFI) Used to request a contract clarification or editorial change.
DOE 5631.18 Security Acknowledgement Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.29 Security Termination Statement Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
74343-NRF Seller QA Requirements for Quality Level 3 Orders Used in Quality Level 3 procurements to delineate QA administrative and technical requirements.
P-333 Service Contract Labor Standards Compliance Certification Used to certify that wages have been paid in compliance with the Service Contract Labor Standards.
P-309 Small Business Subcontracting Plan Instructions Used to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $700K ($1.5M for construction).
DOE 5631.20 Subcontractor Visit Request (5631.20) Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
P-331 Subcontractor Daily Timesheet Used to log hours worked on-site by subcontractors.
73850-NRF Supplemental Quality Assurance Requirements for Purchase Orders with Invoked Contract Quality Requirements Used to set forth additional quality assurance administrative and technical requirements. Provides instructions for preparing DD-250.  Submit as hard copy only, not electronically.
P-305 Supplier Certification of Exemption from Service Contract Labor Standards Used to certify exemption from the Service Contract Labor Standards.
P-302 Supplier Data Sheet - Representations Used to obtain socioeconomic certifications from new suppliers.
P-315 Supplier Property Certification Data Used to close out Government property on an order.
Supplier_Prop Supplier Proposal Form Used to submit necessary offer information
DOE 5484.4 Tabulation of Work-Hours and Vehicle Usage, and Property Valuation Submitted to Safety on a quarterly basis.
WklyStmt Weekly Statement Used to provide certification of compliance with Davis Bacon pay requirements.