Naval Nuclear Laboratory | Procurement Documents

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Procurement Documents

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General Provisions

Document	Date	Use
Commercial General Provisions	11/2020	Used for fixed price orders for commercial items or services.
Services General Provisions	11/2020	Used for on and off site non-commercial services.
DOE General Provisions	11/2020	Used for other fixed price and cost DOE funded procurements.
Navy General Provisions	11/2020	Used for fixed price and cost Navy funded procurements.
Educational Institution General Provisions	11/2020	Used for procurements with universities.
Construction General Provisions	11/2020	Used for construction and building alteration procurements.
Construction Design Build Supplement	10/2019	Supplement for design build construction orders.
Construction Time & Material Supplement	10/2019	Supplement for time and material construction orders.
Lease/Rental General Provisions	11/2020	Used for any rental or lease other than land and buildings.

Solicitation and Purchase Order Instructions

Document	Date	Use
Commercial Solicitation	02/2021	Requirements for submitting offers in response to solicitations.
Commercial Purchase Order Instructions	11/2020	Terms applicable to Commercial Off the Shelf (COTS) procurements.

Other Contract Documents

Document	Date	Use
DOE M 471.3-1	04/2003	Manual for Identifying and Protecting Official Use Only Information
FMP Approved Subcontractor Workplace Substance Abuse Program	05/2019	Plan that suppliers can utilize if the DEAR Workplace Substance Abuse Programs at DOE Sites is applicable to the purchase order
Gratuities Letter		Policy on gratuities, gifts, and favors.
Laboratory Procurement Quality Assurance Requirements (LPQAR)	10/2019	Used to detail specific quality assurance contract clauses identified in the purchase order
LPQAR Example - Certification	10/2019	Example of a certification form that supplier may need to submit.
LPQAR Example - Certificate of Conformance	10/2019	Example of a certificate of conformance form that supplier may need to submit.
LPQAR Example - Inspection Report Data Sheet	10/2019	Example of an inspection report data sheet that supplier may need to submit.
P-319, Insurance	10/2018	Provides insurance requirements invoked in the purchase order.
P-321, Government Property Supplement	09/2019	Supplemental guidance on Government property requirements contained in the General Provisions.
P-402, Sustainable Acquisition Program (SAP) Specification 4.0	10/2018	Used to identify the requirements of the SAP Program and the reporting necessary under this program
P-411, Instructions for Supplier Preparation of Submittals for Reactor Plant and Propulsion Plant Procurements	09/2020	Instructions for suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on reactor plant and propulsion plant procurements.
P-412, Instructions for Supplier Preparation of Submittals for Engineering and Scientific Procurements	09/2020	Instructions for suppliers to complete submittal forms (AR, RFI, REC, RAR, DSR) on engineering and scientific procurements.
P-413, Instructions for Supplier Preparation of Submittals for Laboratory Infrastructure Procurements	02/2021	Instructions for suppliers to complete submittal forms (AR, RFI, REC) on laboratory infrastructure procurements.
S-12 Revision 28 PDF - Contact your Contracts Professional for a copy	09/2014	Used in procurement actions where a supplier will by performing on-site work at the Knolls and Kesselring Sites.
S-12 Revision 27 PDF I S-12 Revision 27 Exhibits	10/2012	Used in procurement actions where a supplier will by performing on-site work at the Knolls and Kesselring Sites.

Forms

Document	Title	Use
P-312	Application for Payment	Used to make applications for payments, usually accompanied by invoice and other supporting documentation.
P-335	Approval Request (AR)	Used to submit technical contract documents (e.g., drawings, specifications, procedures, inspection plans, manufacturing schedules) as specified in the purchase order.
P-313	Assignment of Credits and Refunds	Used in closeout of cost type procurements to obtain agreement to assign all rights, titles and interest to all refunds, rebates, credits due under the order.
P-334	Authorized Reseller Certification	Required for solicitations for networking equipment and other IT equipment as necessary.
P-308	Certificate of Current Cost or Pricing Data	Used as attachment to P-307 to provide cost or pricing data.
P-317	Certification of Royalty Payments	Used to certify if Royalty Payments are or are not being made in connection with the performance of the purchase order.
P-324	Change of Name Agreement	Used to officially notify FMP of a name change.
P-328	Cost Control Review Report	Used to submit monthly report of cost commitments, estimated amount required to complete procurement, and other cost control information.
P-416	Cost/Schedule Control & Reporting Requirements	Guidance for reporting requirements on cost-type procurements
DavBacon	Davis-Bacon Payroll Form	Used by construction subcontractors to provide their payroll rates.
P-339	Degradation of Specification Requirements (DSR)	Used to describe a non-conforming condition and to request acceptance of an item which does not conform to contract technical requirements.
P-325	Executive Compensation of First-Tier Subcontractor Certification	Used to certify compliance with Federal Funding Accountability and Transparency Act (FFATA) for orders over $30K.
P-311	Final Release of Claims by Supplier	Used to obtain release of claims from supplier prior to closeout of purchase orders.
DOE 5484.3	Individual Accident/Injury Report	Used to report an accident or injury.
P-307	Instructions for Cost or Pricing Data	Instructions regarding submittal of cost or pricing data and using the P-308 to certify cost or pricing data.
P-340	Insurance Release	Used to release FMP from liability when the required insurance coverage is waived.
P-311-I	Interim Release of Claims by Supplier	Used to obtain an interim release of claims from supplier, where appropriate.
P-316	Patent Clearance Approval Request	Used to certify if patents are or are not being made in connection with the performance of the purchase order.
Standard Form 25A	Payment Bond	Used as payment bond for site work bidders.
Standard Form 25	Performance Bond	Used as performance bond for site work bidders.
P-301	Proposal Certifications	Required for offers >$150K.
P-342	Quick Closeout Final Cost Certification	Used to certify compliance with the quick closeout process defined in the FAR
P-338	Repair Approval Request (RAR)	Used to describe a non-conforming condition and request approval to repair the item to be in full comformance to contract technical requirements using a proposed repair that is of a different kind or is more extensive than is allowed by contract technical requirements.
P-337	Request for Engineering Change (REC)	Used to transmit a recommended change to contract technical requirements for the purpose of correcting a conflict or an error in the requirements or improving the equipment or methods of its manufacture.
P-336	Request for Information (RFI)	Used to request a contract clarification or editorial change.
P-333	Service Contract Labor Standards Compliance Certification	Used to certify that wages have been paid in compliance with the Service Contract Labor Standards.
P-309	Small Business Subcontracting Plan Instructions	Used to obtain a plan from successful offerors on business to be done with small and disadvantaged businesses. Required on actions expected to exceed $750K ($1.5M for construction).
P-331	Subcontractor Daily Timesheet	Used to log hours worked on-site by subcontractors.
P-306	Supplier Authorization for Automated Electronic Deposit of Invoice Payments	Used to provide authorization for Electronic Funds Transfer (EFT) payments to a supplier
P-305	Supplier Certification of Exemption from Service Contract Labor Standards	Used to certify exemption from the Service Contract Labor Standards.
P-344	Supplier Payment Request Certification	Used to certify compliance with invoicing requirements on construction purchase orders
P-302	Supplier Data Sheet - Representations	Used to obtain socioeconomic certifications from new suppliers.
P-315	Supplier Property Certification Data	Used to close out Government property on an order.
Supplier_Prop	Supplier Proposal Form	Used to submit necessary offer information
DOE 5484.4	Tabulation of Work-Hours and Vehicle Usage, and Property Valuation	Submitted to Safety on a quarterly basis.
WklyStmt	Weekly Statement	Used to provide certification of compliance with Davis Bacon pay requirements.
P-341	Workplace Substance Abuse Program Certification	Used to certify compliance with the requirements of 10 CFR Part 707

Security Documents

Document	Title	Use
DOE 5631.34	Data Report on Spouse/Cohabitant	Used to help determine one's access authorization eligibility to classified data.
PSB F 17-005	Personnel Security Information Report	Used to document DOE reporting requirements including any foreign travel, foreign activities, foreign contacts, or other security concerns. MUST USE A COMPUTER WITH AN ADOBE PRODUCT TO REVIEW AND COMPLETE. If the form cannot be completed, email the required information on the reportable item to nrpersec.helpdesk@nrp.doe.gov or leave a voicemail at 518-395-6373.
PSB F 17-005 Instructions	Personnel Security Information Report Instructions	Guidance on how to complete the form.
DOE 5631.18	Security Acknowledgement	Acknowledgment by an individual of one's responsibilities concerning having access to classified data.
DOE 5631.29	Security Termination Statement	Used for termination of personnel security clearances. Obtained from supplier personnel who received DOE access authorization to prepare a classified proposal when such access authorizations are not needed for other Laboratory classified interests.
DOE 5631.20	Subcontractor Visit Request (5631.20)	Submitted to security to verify supplier personnel clearance information for individuals who request unescorted site access and access to classified information.
eQIP Login Help Video	Starting the eQIP Security Clearance Questionnarre	Instructional video on how to log into eQIP and start the Security Clearance Questionnaire
eQIP Saving Help Video	Saving the eQIP Security Clearance Questionnarre	Instructional video on how to save a PDF copy of the eQIP Security Clearance Questionnaire